How to Apply

Find out if you’re eligible for CIE and learn how to apply.


CIE is a competitive program. You’re eligible to apply if you:

  • are an undergraduate student in the Faculty of Applied Science entering the correct eligible year level and term for your program of study (see the list below for details);
  • have achieved at least a 70% average (or 80% average for Bachelor of Environmental Design students)in your most recent academic session of full-time studies;
  • are a full-time student as defined by the UBC Faculty of Applied Science; and
  • are a UBC student in good standing.


Eligible year levels and academic term dates

When you go on your CIE term abroad depends on your UBC Applied Science program of study.

Engineering Physics students and Bachelor of Environmental Design students can participate in CIE during UBC’s Term 1 (September – December). Students in all other engineering programs of study participate in CIE during UBC’s Term 2 (January – April).

You can participate in a term abroad during the following academic years and terms:

Year 3, Term 2

  • Chemical Engineering
  • Chemical and Biological Engineering
  • Civil Engineering
  • Computer Engineering
  • Electrical Engineering
  • Geological Engineering
  • Integrated Engineering (*also open to Year 4)
  • Materials Engineering (*also open to Year 4)
  • UBC Okanagan School of Engineering (Civil, Electrical and Mechanical)

Year 3.5, Term 2

  • Mechanical Engineering

Year 4, Term 2

  • Environmental Engineering
  • Integrated Engineering (*also open to Year 3)
  • Materials Engineering (*also open to Year 3)

Year 4, Term 1

  • Engineering Physics
  • Bachelor of Environmental Design

See the example below for Mechanical Engineering students on when you are eligible to apply and go abroad on a CIE term.

Year Term 1 (Sep – Dec) Term 2 (Jan – Apr) Summer (May – Aug)
1 Study Study Vacation
2 Study (MECH 2) Study (MECH 2) Work Term 1
3 Work Term 2 Study (Year 3) – currently should be here to apply for CIE Work Term 3
4 (3rd year standing) Study (Year 3) Work Term 4


CIE (Year 3.5)

Work Term 5
5 (4th year standing) Study Study




Overview of the application process

  1. Gather information
  2. Apply for CIE
  3. Apply to your partner institution


  1. Gather information


  1. Apply online by the deadline

Log in to the PD Portal from the “Student” tab with your CWL username and password (you do not need to be an Engineering Co-op student to apply).

You will need to include the following information on your application:

  • your name, contact details, student number and program of study;
  • your GPA for your most recent academic session of full-time studies;
  • your first-choice CIE partner institution;
  • the names and course numbers of the courses you want to take at the CIE partner institution (refer to our eligible courses for the latest pre-approved courses);
  • a statement of intent as to why the partner institution should consider you for this program (300–500 words); and
  • your resume, uploaded in PDF format.

The courses you request on your application must be engineering courses (or environmental design courses for Bachelor of Environmental Design students) pre-approved by the CIE office to ensure that the credits transfer back to UBC.

UBC will review your submitted application. If we approve your application, we wwill nominate you to the CIE partner institution and let you know if you can be matched to your first-choice institution.  


  1. Apply to your partner institution

Once you’re approved by UBC, we’ll send you more information about completing the partner institution’s online application. The information you provide to the partner institution at this stage will allow them to register you at the hosting institution as an exchange student, issue an official acceptance letter, and register you in your courses.

We’ll provide you with your official transcript and reference letter, so there is no need for you to collect these on your own.

The CIE partner institution will make the final decision on whether you are accepted at their institution. In the rare case that the CIE partner institution advises you are not accepted, ensure to let us know right away and we can seek an alternate CIE opportunity as applicable.


Application deadlines

Round 2 application deadline: May 4th, 2018 at 4:00pm.

Application for 2018 Winter Session Term 2 is now open. Please submit your application on the PD portal.